Voyager Hints & Tips
 Printing mailing labels in a Voyager MailCentre 

 

Click here to view the Mailing Labels User Guide (PDF format).
 Creating Reports Using Voyager MailCentre Templates 

In some instances it is possible to create a report in Voyager using the Mailcentre. It is usually appropriate to do this from the SHORTLIST MAILCENTRE as you generally would want to report on a list of clients or candidates etc. We have to utilise Microsoft Word’s mail merge features, so there is an element of improvisation!

» Case Study

You have a requirement to produce a list of candidates currently working for you, to include Candidate Name, Employer, Job Title, Rate, Term.

» Create the Candidate Shortlist

  1. From the Voyager Candidate Form select LOCATE, NEW CANDIDATE SEARCH.
  2. Enter search criteria - STATUS - EQUALS - WORKING FOR US.
  3. Click on SEARCH then ADD to create and go to the shortlist.
» Setting up the Template (this needs to be done only once)
  1. On the Working for Us Candidate Shortlist click on MAILCENTRE icon.
  2. Create a new POST Template called ‘Working for Us Candidate Report’ and edit it.
  3. When the template opens up in Word, delete all the existing text and fields on there.
  4. At desired location select TABLE, INSERT TABLE and Set No of Columns to 5 and click OK.
  5. Type the details in to the table as shown below. Use the INSERT, MERGE FIELD menu to insert the appropriate Voyager Merge Fields in the columns.
  6. To insert the << Next Record >> field use INSERT, FIELD, MAILMERGE, highlight NEXT and click on OK.

    Name Employer Job Title Rate Term (Year, Month, Day, Hour)
    «cnfullname» «cnlstemp» «cnlstpst» «cnlstsal» «cnlstsalp»«Next Record»

  7. Copy/Paste the bottom line of the table so that it fills to the end of the page, Eg

    Name Employer Job Title Rate Term (Year, Month, Day, Hour)
    «cnfullname» «cnlstemp» «cnlstpst» «cnlstsal» «cnlstsalp»«Next Record»
    «cnfullname» «cnlstemp» «cnlstpst» «cnlstsal» «cnlstsalp»«Next Record»
    «cnfullname» «cnlstemp» «cnlstpst» «cnlstsal» «cnlstsalp»«Next Record»
    «cnfullname» «cnlstemp» «cnlstpst» «cnlstsal» «cnlstsalp» *

    * Note that the last «Next Record» has been removed.
  8. SAVE Template
» Print the Report
  1. Highlight ‘Working for Us Candidate Report’ template.
  2. Make sure ALL X CANDIDATES is selected in the SEND TO… section at bottom of the screen.
  3. Click on POST (NB only one list of candidates will be printed irrespective of the number of letters Voyager says it will print!)
  4. Click SEND to print the report when it is displayed in Word.

    Name Employer Job Title Rate Term (Year, Month, Day, Hour)
    Fred Bloggs Test Ltd Engineer 10.00 H
    Mary Smith ABC Ltd Secretary 13000 Y


    ***It is only possible from the candidate shortlist mailcentre to select Voyager fields in the main candidate table (database), ie no skills/events/actions information can be included on the report, as these are separate tables (linked databases) ***